Club Constitution

1. Name
The club shall be called Carr Vale Football Club. (the “Club”)

2. Objects
The objects of the Club shall be to provide facilities, promote the game of Association
Football, to arrange matches and social activities for its members and community
participation in the same.

3. Status of Rules
These rules (the “Club Rules”) form a binding agreement between each member of the
Club.

4. Rules and Regulations
(a) The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and Regulations of The Football Association Limited and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.
(b)  No alteration can be made to the Club Rules except at an Annual General Meeting (AGM) or Special General Meeting (SGM) called for this purpose. Alterations to the Club Rules shall receive the assent of two thirds of the Members present and the approval of the Parent County Association.
(c)  The Club will also abide by The Football Association’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.

5. Club Membership
(a) There are 4 classes of membership        
A person who is a member of any of the Club’s committees and or, an appointed official (e.g. team manager or coach). Such persons have full voting rights.
Playing member (non voting member)
Parent/guardian of any playing member under the age of 18 (non voting member)
A person who is considered to be an asset to the Club and is elected as a general member, by members of the Club’s General Committee 

(b)  All members shall be listed in the register of members (the “Membership Register”) which shall be maintained by the Club Secretary.

(c)  Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the discretion of the Club Committee and granted in accordance with the anti-discrimination and equality policies which are in place from time to time. An appeal against refusal may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time. Membership shall become effective upon an applicant’s name being entered in the Membership Register.

(d)  In the event of a member’s resignation or expulsion, his or her name shall be
removed from the Membership Register.

(e)  The FA and Parent County Association shall be given access to the Membership
Register on demand.


6. Annual Membership Fee
(a) Membership of Carr Vale Football Club is free

(b) The Club Committee shall have the authority to levy a subscription in future as may be reasonably necessary to fulfill the objects of the Club.

7. Resignation and Expulsion
(a) A member shall cease to be a member of the Club if, and from the date on which,
he/she gives notice to the Club Committee of his/her resignation.

(b) The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the Club for them to remain a member. An appeal
against such a decision may be made to the Club Committee in accordance with the
Complaints Procedure in force from time to time.

(c) A member who resigns or is expelled shall not be entitled to claim any, or a share of
any, of the income and assets of the Club (the “Club Property).

8. The Club shall have an Executive Committee responsible for:-
(a)  The policies and management of the Club

(b)  Annual appointment of Team Managers and Assistants.

The decision of the Executive Committee in respect of the Clubs operation is final.

(c) The Executive Committee shall consist of four members elected from the General Committee.

(d)  The Executive Committee is supported by the Club Committee which comprises all members of the Executive Committee, Club Chairman, Club Secretary, Club Treasurer, Club Trustees, Appointed team officials and General members (only members of the Club are eligible for election).

(e) Each Club Officer and Club Committee Member shall hold office from the date ofappointment until the next Annual General Meeting (“AGM”) unless otherwise resolved
at an Extraordinary General Meeting 
(“EGM”). One person may hold no more than two
positions of Club Officer at any time. Decisions of the Club Committee shall be
made by a simple majority of those attending the Club Committee meeting. The
Chairperson of the Club Committee meeting shall have a casting vote in the event of a
tie. Meetings of the Club Committee shall be chaired by the Chairman or in their absence the Secretary. The quorum for the transaction of business of the Club Committee shall be four.

(f) Decisions of the Executive Committee and Club Committee of meetings shall be entered into the Minute Book of the Club, to be maintained by the Club Secretary.

(g) Any member of the Executive Committee may call a meeting of the Executive Committee by giving not less than seven days’ notice to all members of the Executive Committee. The Executive Committee shall meet at least four times a year.

(h) Any member of the Club Committee may call a meeting of the Club Committee by
giving not less than seven days’ notice to all members of the Club Committee. The Club
Committee shall meet once a month during the playing season.

(i) An outgoing member of the Executive Committee or Club Committee may be re-elected. Any vacancy on the Executive Committee or Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.

(j) Save as provided for in the Rules and Regulations of The FA, the Parent County
Association and any applicable Competition, the Executive Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

(k) The position of a Club Officer shall be vacated if such person is subject to a decision
of The FA that such person be suspended from holding office or from taking part in any
football activity relating to the administration or management of a football club.


9. Annual and Extraordinary General Meetings
(a)An AGM shall be held in each year to:

(i)   receive a report of the activities of the Club over the previous year;
(ii)  receive a report of the Club’s finances over the previous year;
(iii) elect the members of the Executive and Club Committees; and
(iv) consider any other business.

(b) Nominations for election of members as Club Officers or as members of the Executive or Club Committees shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the meeting.

(c) An EGM may be called at any time by the Club Committee and shall be called within
21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less
than five members stating the purposes for which the Meeting is required and the
resolutions proposed. Business at an EGM may be any business that may be transacted
at an AGM.

(d) The Secretary shall send to each member at their last known address written notice
of the date of a General Meeting (whether an AGM or an EGM) together with the
resolutions to be proposed at least 14 days before the meeting.

(e) The quorum for a General Meeting shall be six members.

(f) The Chairperson, or in their absence a member selected by the Club Committee,
shall take the chair. Each member present shall have one vote and resolutions shall be
passed by a simple majority. In the event of an equality of votes the Chairperson of the
Meeting shall have a casting vote.

(g) The Club Secretary, or in their absence a member of the Club Committee, shall enter
Minutes of General Meetings into the Minute Book of the Club.


10. Club Teams
At its first meeting following each AGM the Club Committee shall appoint a Club member
to be responsible for each of the Club’s football teams. The appointed members shall be
responsible for managing the affairs of the team. The appointed members shall present
to the Club Committee at its last meeting prior to an AGM a written report of the activities
of the team.

11. Club Finances
(a) A bank account shall be opened and maintained in the name of the Club (the “Club
Account”). Designated account signatories shall be the Club Treasurer and two other Club members. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.

(b) The Club Property shall be applied only in furtherance of the objects of the Club. The
distribution of profits or proceeds arising from the sale of Club Property to members is
prohibited.

(c) The Executive and Club Committees shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although a Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club.

(d) The Club may provide sporting and related social facilities, sporting equipment,
coaching, courses, insurance cover, medical treatment, away-match expenses, post
match refreshments and other ordinary benefits of Community Amateur Sports Clubs as
provided for in the Finance Act 2002.

(e) The Club may also in connection with the sports purposes of the Club:

(i)   sell and supply food, drink and related sports clothing and equipment;
(ii)  employ members (although not for playing) and remunerate them for
providing goods and services, on fair terms set by the Club Committee without
the person concerned being present;
(iii) pay for reasonable hospitality for visiting teams and guests; and
(iv) indemnify the Club Committee and members acting properly in the course of
the running of the Club against any liability incurred in the proper running of the
Club (but only to the extent of its assets).

(f) The Club shall keep accounting records for recording the fact and nature of all
payments and receipts so as to disclose, with reasonable accuracy, at any time, the
financial position, including the assets and liabilities of the Club. The Club must retain its
accounting records for a minimum of six years.

(g) The Club shall prepare an annual “Financial Statement”, in such format as shall be
available from The FA from time to time. The Financial Statement shall be verified by an
independent, appropriately qualified accountant and shall be approved by members at
general meeting. A copy of any Financial Statement shall, on demand, be forwarded to
The FA.

(h) The Club Property, other than the Club Account, shall be vested in not less than two
and no more than four custodians, one of whom shall be the Treasurer (“the
Custodians”),who shall deal with the Club Property as directed by decisions of the Executive Committee and Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.

(i) The Custodians shall be appointed by the Club in a General Meeting and shall hold
office until death or resignation unless removed by a resolution passed at a General
Meeting.

(j) On their removal or resignation a Custodian shall execute a Conveyance in such form
as is published by The FA from time to time to a newly elected Custodian or the existing
Custodians as directed by the Club Committee. The Club shall, on request, make a copy
of any Conveyance available to The FA. On the death of a Custodian, any Club Property
vested in them shall vest automatically in the surviving Custodians. If there is only one
surviving Custodian, an EGM shall be convened as soon as possible to appoint another
Custodian.

(k) The Custodians shall be entitled to an indemnity out of the Club Property for all
expenses and other liabilities reasonably incurred by them in carrying out their duties.

12. Dissolution
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and
shall be carried by a majority of at least three-quarters of the members present.

(b) The dissolution shall take effect from the date of the resolution and the members of
the Executive Committee shall be responsible for the winding up of the assets and liabilities of the Club.

(c) Any surplus assets remaining after the discharge of the debts and liabilities of the
Club shall be transferred to another Club, a local children’s charity, a Competition, the Parent County Association, The FA for use by them for related community sports or in such other manner as the members of the club with the consent of the parent Association shall determine.







Declaration
We confirm that the above constitution and codes of conduct listed below are the club rules of Carr Vale F.C. and were approved by the club committee members at the S.G.M held on Sunday 21st January 2007.

Signed ……………………..
Signed ……………………..
Name ………………………
Name ………………………
Treasurer
Chairman

Codes of Conduct
Code of Conduct for Parents and Spectators.
Coach / Manager Code of Conduct.
Equal Opportunities Policy.
Players Code of Conduct.
Anti Discrimination Policy.
Child Protection Policy